This notice in relation to our privacy policy sets out:
The personal data we will request from you will depend upon the type of work you have requested that we undertake. In most cases, the data requested will be restricted to basic information (e.g. such as your name, address, date of birth, and telephone number, etc) and information needed to complete ID checks. Sometimes, however, we may require more sensitive information, such as medical records (i.e. in a disability discrimination case, for instance)
Whilst not a complete list, the reasons as to why we require your personal data include communicating with you, providing you with advice, compiling documentation for you, conducting litigation on your behalf, verifying your identity, carrying out transactions, conducting due diligence in relation to your source of funds, maintaining financial records of your transactions, and obtaining advice from third parties such as barristers.
We will also neither sell nor rent your data to third parties, and nor will we share your data with third parties for marketing reasons. Normally, we will only use your data internally within our firm, but there will be occasions in which we may need to disclose some information to third parties, such as:
Your data will be retained on either computer or in paper files for a minimum of 6 years from the conclusion or closure of your legal case. This is a requirement, in the event that you, or we, need to re-open your case for the purpose of defending complaints or claims against us. Data on some matters may need to be retained indefinitely (e.g. wills, deeds, etc.)
Under the Data Protection Act 2018 or General Data Protection Regulation (GDPR), you are entitled to access your personal data. Should you wish to do so, please contact us in writing. Whilst you are entitled to a copy of the data, such as your name, address, telephone number, date of birth, etc, it does not entitle you to the actual documents containing that data.
You are also entitled to be informed as to how to we use your data, which we are hereby doing via this privacy policy notice, and you also have the right to have errors rectified in terms of the accuracy of the data we hold about you. Furthermore, you have the right to request the deletion or removal of your personal data where there is no further legitimate reason for us to retain it. Nevertheless, this only applies in the following circumstances:
You also have the right to object to the use of your personal data as regards legitimate interests and direct marketing. We do not engage in any direct marketing whatsoever that involves the use of personal data. As regards legitimate interests, we can process your personal data where we can show that there are legitimate grounds which override your rights, such as the bringing or defending of a legal claim.
Furthermore, you have the right to request that the use of your personal data be restricted. Where restricted, we can store but not use your personal data. Nevertheless, this right only applies where you dispute the accuracy of the data that we have, whilst we consider whether their is a legitimate interest that overrides your rights, where you need the data in relation to a legal case but we no longer require it ourselves, where the use of the data is found to be unlawful, and in relation to data use complaints.
AVA Solicitors assumes no responsibility or liability with regard to any theft, loss, alteration or misuse of personal or other information lawfully provided by AVA Solicitors to third parties, or with regard to the failure of any third party to abide by this privacy policy or such third party.
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